Interpret classification systems in order to organise, retrieve and dispose

Interpret classification systems in order to organise, retrieve and dispose of US259458

The person credited with this unit standard is able to describe the various classification systems and to evaluate them in terms of their differences, advantages and disadvantages. The learner will also be able to create and maintain records according to the classification system and evaluate the classification system and make recommendations to authorised individuals.

The qualifying learner is capable of:

Defining and explaining classification systems.
Applying classification system(s).
Evaluating classification systems.

R999.00

Course Content

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Module 2: Interpret records classification systems 14 Lessons

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Module Content

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2.1. Interpret records classification systems

2.2. Describe the different classification systems in terms of key features and uses

2.3. Conduct an analysis of the classification systems in terms of specific organisational requirements

2.4. Analytical thinking

2.5. Apply classification system(s)

2.6. Tools of the analysis

2.7. Interpret the design and structure of classification system in order to organise, retrieve and dispose of records

2.8. Allocate reference numbers according to classification system

2.9. Implementing a File Plan

2.10. Determine the sequence of records in storage by means of the classification system

2.11. Evaluate classification systems

2.12. Identify gaps in the classification system in order to maintain the classification system which reflects the organisational functions and structure

2.13. Evaluate the security levels of the classification system in order to establish strengths and weaknesses

2.14. Make recommendations to streamline the classification system in order to meet identified needs

Module 1 Work with information on a computer system 20 Lessons

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1.1. Work with information on a computer system

1.2. Generate and print standard reports on a computer system

1.3. Ensure that printed information is correct and complete

1.4. Produce work to agreed deadline

1.5. Collate and distribute documents correctly as directed

1.6. Minimise risks to the information technology environment at all times

1.7. Obtain information from an information system

1.8. Locate the required information correctly within the IS structure

1.9. The organisation`s security regulations

1.10. Check information for its accuracy and completeness

1.11. Keep confidential information secure and do not disclose it to unauthorised people

1.12. Produce documents for the analysis of numerical information

1.13. State all rates and other numeric inputs and assumptions to the correct number of decimal places

1.14. Select a method to eliminate rounding errors which is suitable for the purpose of the document

1.15. Contribute to the quality of the management information system

1.16. Identify potential improvements to the IS

1.17. Support suggestions for changes by a clear rationale as to how they could improve the quality of the system

1.18. Describe the benefits and costs of all changes accurately

1.19. Cost-benefit analysis techniques

1.20. Present suggestions clearly and in a way that helps people to understand and act on them